Supplier & Purchasing Management
Every purchase, under control — from request to receipt.
Manage your suppliers, raise and approve purchase orders, run RFQs, and give vendors a portal to confirm and deliver — all in one system connected to your finance and inventory.
✓Suppliers✓Purchase orders✓RFQs & tendering✓Approvals✓Vendor portal✓Goods receipt
PurchasingLive
18Open POs
5Pending approval
EGP 2.1MSpend this month
96%On-time delivery
PO-4821Nile PackagingConfirmed
Draft
RFQ
Approved
Sent
Confirmed
Received
Matched
Confirmed by vendor — Nile PackagingDelivery in 4 days
How it works
From supplier to settlement — every purchase, connected.
From sourcing and approvals to receiving and invoice matching, every handoff stays connected in one purchasing workflow.
Step 01
Source
Build your supplier base, request quotes, and compare offers before you buy.
Nile Packaging18.00Best
Delta Cartons19.50
- Supplier & quote management
- RFQ comparison
Step 02
Order
Create purchase orders and route them through the right approval chain.
PO-4821In approval
- Approval routing
- PO management
Step 03
Receive
Let vendors confirm orders and record what actually arrives against the PO.
✓Confirmed by vendor
✓Received 500 / 500
- Vendor confirmation
- Goods receipt
Step 04
Settle
Match invoices to orders and receipts, then sync the transaction with finance.
PO=Receipt=Invoice
✓Matched
- 3-way matching
- Finance integration
What you get
Everything your purchasing team needs, in one place.
Manage suppliers, purchasing, approvals and receiving from a connected system built around the way your team buys.
Supplier directory
- Supplier profiles & records
- Performance, ratings & lead times
- Contracts, documents & terms
Purchase orders
- Create & send POs
- Line items, quantities & budgets
- Track status & delivery dates
RFQs & tendering
- Request & collect quotes
- Compare suppliers & pricing
- Score, shortlist & award
Approval workflows
- Rules by amount, category & supplier
- Multi-step approval chains
- Complete approval history
Vendor portal
- Supplier self-service
- PO confirmation & updates
- Delivery documents & attachments
Goods receipt & matching
- Receive & check against the PO
- 3-way match: PO, receipt & invoice
- Flag quantity & price discrepancies
Suppliers
Every supplier, scored and on record.
Track supplier performance, commercial details and documentation in one place — so buyers can make better sourcing decisions.
Supplier directory · 48
NP
Nile PackagingPackaging
★ 4.8DC
Delta CartonsPackaging
★ 4.5CL
Cairo LogisticsLogistics
★ 4.2MS
MedSupply Co.Materials
★ 4.6NP
Nile Packaging Co.Packaging & materials
Preferred4.8Rating
96%On-time delivery
4dAvg lead time
1.9MSpend YTD
Categories & items
Kraft boxesPacking tapePallet wrapLabels
Documents & compliance
Trade licenseTax cardContract
Last PO · PO-4821 · 2 days ago
RFQs & tendering
Compare quotes, award the best.
Send one RFQ to multiple suppliers, compare their offers side by side, and award based on price, lead time and terms.
RFQ #RFQ-2043 · Kraft boxes · 5,000 units
Comparing 4 quotesSupplierUnit priceLead timeTermsTotal score
Nile Packaging Best fitEGP 18.004 daysNet 3094Awarded
Delta CartonsEGP 17.508 daysNet 1588Award
Zeta SuppliesEGP 19.206 daysNet 3085Award
Cairo PackEGP 21.003 daysNet 4582Award
Weighted scoring balances price, lead time and terms — so the strongest overall offer wins.
Vendor portal
Your suppliers, self-serve.
Give suppliers a self-service portal to confirm orders, share delivery updates and documents, and keep purchasing information current.
Incoming purchase orders
PO-48213 lines · EGP 13,200Action required
Confirm quantity & dateUpload delivery documentsSend shipping notice
PO-4802Ship by Mar 18 · ConfirmedConfirmed
PO-4790Shipping notice sent · In transitShipped
How we build it
Built around how your business buys.
We shape approval rules, categories and purchasing structure around your business — not a rigid template — and connect everything to the finance and stock systems you already run.
Approval rules Configurable
Under EGP 10K→Manager
EGP 10K+→Manager→Finance
IT category→IT lead
New supplier→Procurement head
Entities & branchesSeparate books, shared suppliers across entities.
Budgets by departmentCheck every PO against the right department budget before it goes out.
Spend categoriesConfigured around how you classify and track spend.
Connected
Fits into the systems you already run.
Purchasing doesn’t live alone — connect suppliers, purchase orders, receipts and invoices with the accounting, ERP and inventory systems you already use.
Accounting & ERP
QuickBooksXeroOdooSAPDynamics 365
Inventory & warehouse
Inventory systemsBarcode & scanningWMS / warehouse systems
Banks & payments
Banking systemsPayment filesSupplier payments
Supplier data & documents
Supplier master dataCompliance documentsSupplier IDs & records
Data & exchange
Excel / CSVAPIEDI
Who it’s for
Built for businesses that buy at scale.
Importers & distributors
Manufacturers
Retail & multi-branch
Wholesale & FMCG
Construction & contracting
Pharma & medical supplies
Restaurants & hospitality
Field service & maintenance
Related solutions
Part of your supply chain stack.
Purchasing connects to the rest of the supply chain — the stock it feeds, the spend it drives, and the operations it runs on.
FAQ
Questions, answered.
Do we need to replace our accounting or ERP?
No. We connect to your existing accounting system or ERP and sync suppliers, purchase orders, goods receipts and invoices, so purchasing and finance stay in step without double entry. If you don’t have one yet, we can build it.
Can suppliers use it without training?
Yes. Vendors receive an email invite and use a simple portal to confirm orders, quantities and dates, and upload documents. No training is required, and suppliers can also remain fully internal if you prefer.
How flexible are the approval rules?
Approvals can route by amount, category, supplier or entity, across as many steps as needed, with delegation and a full audit trail for every decision.
Do you run it for us after launch?
Yes. This is a managed service. We can add suppliers and categories, tune approval rules, connect new systems and keep everything running as your purchasing operation grows.
Let us build it
Let’s get your purchasing under control.
Whether you’re managing dozens of suppliers, chasing PO approvals or comparing quotes across email, book a call and we’ll map out the right setup for how you buy.